Money is wasted in all sorts of ways you just don’t see: Unnecessary devices, wasted resources and inefficient hardware. Staff spending precious time on simple printer issues meaning endless hours are lost dealing with different suppliers and vendors.
With KYOCERA Managed Document Services (MDS), you can optimise your entire output set-up. By providing a comprehensive bundle of services to streamline your output management, we can reduce the workload of your IT department and cut your environmental impact.
After conducting a careful analysis of your company’s structure and needs, we create a detailed programme to target your specific issues. The results are significant: large cost reductions and valuable administrational benefits.
No matter what size your company is, you will gain from KYOCERA MDS.
Using in-depth analyses, as well as interviews and surveys, our assessment phase highlights all areas of wastage and poor productivity across your organisation. The result is a clear report showing exactly where money can be saved and processes optimised.
As part of the assessment, we analyse the following vital areas:
Finances: Understanding exactly where the money is being spent
Devices and consumables: Their efficiency, suitability and maintenance costs
Workflows: Whether productivity can be improved through smarter software
Documents: How efficiently and securely they are being printed, stored, managed and distributed
Environmental impact: Where you can save energy and reduce your carbon footprint
The design phase is all about your business:
Your size, your budget, your targets and performance requirements. Our solution will be a perfect fit: The ideal combination of hardware, software and process development to generate the maximum return on investment.
Solution design: With a comprehensive portfolio of software, we improve workflows, system control, resource efficiency and document security
Fleet design: With one of the widest ranges of office hardware, we consider everything from the most suitable devices for your needs to their placement for optimal productivity
Looking After Your Bottom Line.
Our priority during implementation is to have the least impact on your day-to-day business – minimizing downtime and risk. That’s why implementation is overseen by a professional project management team and carried out by highly qualified technicians and engineers. We can even work around your business hours to ensure the least possible disruption.
Professional change management: Dedicated service with constant progress reports
Hardware & software installation:: By qualified Kyocera engineers and technicians
Training: Staff and helpdesk support to eliminate errors and downtime
Flexible logistics planning: Implementation at a specific time, out of hours or over the weekend to suit your business
Storage & disposal Secure, efficient and environmentally and legally compliant
Our management service is committed to delivering optimized performance, reliability and cost-efficiency. With a range of on-site and remote support capabilities, we take care of your entire document infrastructure, keeping workflows at peak levels and looking after time-consuming daily administration.
Fleet maintenance: Comprehensive service packages for maximum uptime
Remote monitoring: Delivering proactive support
Automatic restock of consumables: Saves hassle and downtime
Dedicated hardware and software support: Remote or on-site IT teams to maximize performance and reliability
Regular performance reviews: Face-to-face meetings and accurate Management Information (MI) reports ensure your full satisfaction
Delivering ongoing optimization, Kyocera MDS continually analyzes your fleet and workflows for new ways to improve cost-cutting and performance. Our regular assessments show you the quantifiable benefits of Kyocera MDS and allow us to make sure we’re meeting your targets.
AS PART OF THE ASSESSMENT, WE ANALYZE THE FOLLOWING VITAL AREAS:
Data analysis: Through fleet uptime and optimization analyses, we can quantify the financial value of our services
Fleet design: Making sure your equipment keeps pace with your requirements
Environmental impact: Analyzing your carbon footprint and whether targets are being met regular reviews and satisfaction surveys
Business Process Automation: Optimizing and automating current manual processes like – HR Process, Accounts Payable, Accounts Receivable, Electronic Invoicing processes.